Document Management

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Document Management

Enterprise Content Management (ECM)

Enterprise Content Management (ECM) is the software technology enabling an organization to globally manage its needs regarding document management.

HOSTIT has been in the document management arena for over 10 years, and has extensive knowledge on feasibility, implementation and usability of Document Management Systems. Tony Cleator brings 12 years of implementation and training experience having worked at CKB as a training instructor for a document management system rolled out at Universities and Government organisations throughout South Africa.

HOSTIT has aligned with an Open Source Document Management System as that is our primary focus area. However, it has taken since 2007 and years of dedicated work by the development company and testing by ourselves to finally have full belief in a system that is, undoubtedly world-class. The fundamental requirements were:

  • Secure, Stable and Reliable
  • Accessible via an Internet browser
  • Integrated Document Management; allowing for seamless integration with all Microsoft applications such as Word and Excel.
  • Drag and Drop Java technology
  • Multiple and intuitive document saving to repository


Contact Us today for a free demonstration and see how Hostit can streamline your business and safeguard all your documents.

Demo time requirement: 2 Hours

ECM answers organizational needs in various domains :

Document management issues

  • Digitize paper documents
  • Create, capture, store, find and retrieve documents
  • Manage documents life cycle
  • Comply with legal constraints
  • Decentralize web publishing
  • Organize publishing processes
  • Enable various content distribution routes
  • Share information
  • Organize and enhance exchange processes
  • Archive project information and create knowledge bases

Business Process Management issues

  • Structure document flows into sequenced or parallel tasks
  • Automate operational processes
  • Ensure the traceability of actions


Characteristics of an ECM platform

Common functions

  • Structured or semi-structured content editing
  • Workflow
  • Search engine
  • Taxonomy, tagging
  • Versionning
  • Store structured content
  • Manage content status
  • Manage security
  • Exchange content 
  • Document management and content management
  • Collaboration portal
  • Knowledge management
  • Business intelligence Community management

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